Executive Assistant & Office Manager

For one of our clients, a service company located in the heart of Brussels, we are looking for an Executive Assistant & Office Manager. As an Executive Assistant & Office Manager, you will support the Management Team. You will also be responsible for the office management, acting like a central point for all support-related matters.

In this brand-new position as an Executive Assistant & Office Manager, you will be responsible for:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments, conferences);
• Organizing business travels from A to Z (hotels, transport, restaurants, etc.) and following up on related expense notes;
• Preparing reports, presentations, meetings dossiers and correspondence with clients, officials, and other internal/external stakeholders;
• Assisting with the organisation of events (agenda, invitations, logistics);
• Ensuring a smooth running of the office: general office support (office facilities & supplies, maintenance of equipment, etc.), logistics around meetings and office activities, day to day communications, etc.

The ideal profile of the Executive Assistant & Office Manager:

• You have at least 3 years of relevant experience in a similar position, ideally in an international work environment.
• You have an excellent level of English (both written and spoken) combined with a good command of French and/or Dutch.
• You have a very good command of the MS Office package.
• You have excellent communication, organizational and multitasking skills.
• You are flexible, service-minded, solution-oriented and self-motivated.
• You are looking for a dynamic and challenging work environment in an international context.

Our client offers:

• A permanent contract, or a temporary contract in view of a permanent one;
• An attractive salary package with extra benefits, according to your level of experience;
• An interesting and challenging role to build from scratch including a lot of responsibilities, in a challenging work environment in an international context.

Do you have the organization, planning and reporting skills required for the job as an Executive Assistant & Office Manager? Do you want to work within a human-sized organization? Then don’t hesitate and apply for this challenging job as an Executive Assistant & Office Manager!

Robert Walters is the trading name of Robert Walters People Solutions NV. All legal requirements can be found here.