Paralegal Assistant

For one of our clients, a dynamic and fast-growing organisation operating in a highly regulated European environment, we are currently looking for a highly organised and proactive Paralegal Assistant to support the Legal, Secretary General and Regulatory teams. This role is ideal for a detail-oriented professional with strong administrative skills and a genuine interest in legal and regulatory affairs, who enjoys working in a fast-paced, international setting.

Your role & responsibilities as Paralegal Assistant

Legal support

• Maintain and regularly update the contract management system to ensure accuracy and compliance.
• Organise, manage and securely store legal documents for quick access and reference.
• Track contract expirations and ensure timely follow-up and renewals.
• Coordinate and manage the signature process of legal documents.
• Support the Legal Advisor with preparation and review of standard agreements.
• Assist in the implementation of compliance policies across the organisation.

Secretary General support

• Manage calendar, attendance, invitations and logistics for Board of Directors, General Assembly and preparatory meetings.
• Support the preparation of meeting materials: documentation gathering, signature collection, content organisation and follow-up.

Regulatory support

• Assist in regulatory checks and formalisation processes.
• Maintain, monitor and improve the regulatory SharePoint site.
• Coordinate the development and submission of regulatory reports internally and with partners, including:
• Organising meetings and taking minutes
• Tracking progress and following up on deadlines

Your profile as Paralegal assistant

• Bachelor degree in Office Administration, Business Administration or Legal Studies.
• 3–5 years of experience in a similar role (paralegal / legal assistant / regulatory assistant).
• Experience in energy or another regulated sector is a plus.
• Fluent in English and French (written and spoken).
• Pragmatic, autonomous and structured.
• Comfortable interacting with various internal and external stakeholders.
• Strong problem-solving mindset and ability to propose solutions while assessing risks.
• Resilient, patient and curious.

What is offered as Paralegal Assistant

• A full-time permanent contract in a stable, multilingual and international environment.
• A competitive salary package with strong benefits (insurance, mobility solutions, pension plan, etc.).
• 35 holidays per year.
• Hybrid working policy: 60% office / 40% home.
• Modern offices in Brussels, located in the European district.
• A great atmosphere with team activities throughout the year (afterworks, teambuildings, etc.).

If you are looking for a role combining legal administration, regulatory follow-up and corporate governance support in an international setting, this opportunity could be an excellent match.

Robert Walters is the trading name of Robert Walters People Solutions NV. All legal requirements can be found here.