Team Assistant

For an international non-profit organisation located in the heart of Brussels, we are currently looking for a Team Assistant. In this role, you will provide administrative support to two Managers acting on an international scope, and their respective team.

In this position as a Team Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments)
• Organizing/coordinating meetings abroad and handle all travel arrangements
• Preparing PowerPoint presentations and ad-hoc materials for meetings, take notes and draft summaries
• Assisting with the organisation of workshops and events
• Reviewing and coordinating the yearly budget
• Answering, screening and transferring incoming phone calls
• Dispatching incoming correspondence by letters and email
• Providing administrative support: preparing, editing and translating documents and reports, maintaining the filing system up to date, archive documents, etc.

The ideal profile of the Team Assistant:

• You hold a bachelor’s degree in Secretariat or equivalent by experience and have minimum 5 years’ experience in a similar role.
• You have a very good knowledge of English both written and spoken, combined with a good knowledge of French or Dutch. Any other language will be considered an asset.
• You have a very good command of the MS Office package (Outlook, Word, Excel and PowerPoint).
• You have great communication and organizational skills.
• You are service & solution minded.
• You can cope with stress, are highly discreet and able to respect confidentiality of meeting discussions.
• Finally, you can make yourself available quickly.

Our client offers you:

• A permanent contract, or a temporary contract in view of a permanent one
• An attractive salary package including a range of benefits (lunch vouchers, netto allowances) as well as homeworking possibilities
• The possibility to be part of a fast-paced international environment where your support is highly appreciated

Robert Walters is the trading name of Robert Walters People Solutions NV. All legal requirements can be found here.