Office and Executive Assistant

A dynamic and growing company in the Real Estate Sector is looking for an Office & Executive Assistant to support its daily operations, management team and various departments. This is a key, all-round role combining office management, executive support, legal, HR and property-related administration.

Your Responsibilities as Office and Executive Assistant

You will play a central role in ensuring the smooth running of the office and supporting different teams:

• Administrative support and front office: calls, visitors, mailbox and agenda management
• Organization of meetings, corporate documentation and general administration
• Management of internal databases (company cars, badges) and coordination with leasing partners
• Handling official registrations (MyRent Pro, IRISbox, UBO register, BCE extracts)
• Supporting the Legal Manager (lease registrations, KYC documentation, powers of attorney)
• Supporting the Property Management team (helpdesk, administrative tasks, data entry and classification)
• HR support: payroll preparation, onboarding/offboarding, leave management and coordination with the social secretariat

Your Profile as Office and Executive Assistant

• Trilingual Dutch / French / English (written & spoken)
• Excellent communication and interpersonal skills
• Strong organizational skills with the ability to multitask
• Professional attitude and presentation
• Good knowledge of Microsoft Office (Word, Outlook, Excel)
• Ability to handle sensitive information with discretion and confidentiality
• Proactive, reliable and solution-oriented

What’s in It for You for the Office and Executive Assistant Function ?

• A varied and central role within the company
• Exposure to multiple departments (Legal, HR, Property, Management)
• A dynamic and collaborative work environment
• Opportunity to take ownership and grow in your role

A great opportunity for someone looking for a diverse and hands-on position at the heart of an organization.

Robert Walters is the trading name of Robert Walters People Solutions NV. All legal requirements can be found here.