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Services

Belgium’s leading employers trust us to deliver fast, efficient hiring solutions that are tailored to their exact requirements. Browse our range of bespoke services and resources

Read more
About Robert Walters Belgium

For us, recruitment is more than just a job. We understand that behind every opportunity is the chance to make a difference to people’s lives

Learn more

Work for us

Our people are the difference. Hear stories from our people to learn more about a career at Robert Walters Belgium

Learn more

Executive Assistant

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For an international non-profit organisation located in the heart of Brussels, we are currently looking for an Executive Assistant. In this role, you will provide administrative support to several working groups acting on an international scope.

In this position as an Executive Assistant, you will be responsible for the following tasks:

  • Managing calendars and organizing meetings (virtual meetings, conference calls, appointments)
  • Preparing PowerPoint presentations and ad-hoc materials for meetings, take notes and draft summaries
  • Organizing/coordinating meetings abroad and handle all travel arrangements
  • Assisting with the organisation of workshops and events
  • Answering, screening and transferring incoming phone calls
  • Dispatching incoming correspondence by letters and email
  • Providing administrative support: preparing, editing and translating documents and presentations, maintaining the filing system up to date, prepare regular reports, archive documents, etc.

The ideal profile of the Executive Assistant:

  • You hold a bachelor’s degree in Secretariat or equivalent by experience and have minimum 3 years’ experience in a similar role.
  • You have a very good knowledge of English both written and spoken, combined with a good knowledge of French or Dutch. Any other language will be considered an asset.
  • You have a very good command of the MS Office package (Outlook, Word, Excel and PowerPoint).
  • You like to make decisions, you can demonstrate maturity and autonomy in your work.
  • You are service & solution minded.
  • You have great communication and organizational skills.
  • You can cope with stress, are highly discreet and able to respect confidentiality of meeting discussions.

Our client offers you:

  • A permanent contract
  • The possibility to be part of a fast-paced international environment where your support is highly appreciated
  • The possibility of working in an international environment and being part of a multicultural and dynamic team

If you are ready to provide an outstanding support to ensure efficiency and effectiveness, apply now for this new challenge as an Executive Assistant.

Contract Type: FULL_TIME

Specialism: Business Support

Focus: Management Support

Industry: Not for Profit and Charities

Salary: €4,000 - €4,500 per month + Meal vouchers

Workplace Type: Hybrid

Experience Level: Associate

Language: English - Bilingual

Second Language: French - Professional Working

Third Language: Dutch - Professional Working

Location: Brussels

Job Reference: 2216932

Date posted: 21 June 2024

Consultant: Audrey Hannecart

Phone number:

audrey.hannecart@robertwalters.com

Audrey Hannecart

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