Personal Assistant and Office Coordinator

One of our clients, a dynamic consultancy providing strategic advice, is seeking a Personal Assistant and Office Coordinator for its Brussels office. This role is ideal for a professional with strong organizational and interpersonal skills who thrives in an international, fast-paced environment. The office has grown significantly since its establishment in 2017 and now hosts a diverse team of 15 professionals. The team works collaboratively with colleagues across multiple global offices in a vibrant, sociable workspace.

Key Responsibilities as Personal Assistant and Office Coordinator:

• Agenda Management: Provide dedicated support to the Director, managing his busy agenda and travel arrangements.
• Daily Operations: Oversee office supplies, manage relationships with suppliers, and handle operational needs, including snack and fruit refills.
• Expense Management: Upload expense notes using the designated system.
• Event Coordination: Plan and host office events such as lunches, breakfasts, and birthday celebrations.
• Budget Oversight: Coordinate catering and manage budgets for various events.
• Brussels Go-To: Serve as the main point of contact for hosting and organizing external events.
• VIP Representation: Interact professionally with senior clients and VIPs, representing the Brussels office with poise.
• Policy Awareness: Stay informed about employment policies and ensure relevant updates are shared with stakeholders.
• Foster a collaborative and engaging office environment by supporting social initiatives and keeping the team motivated.

Your profile as Personal Assistant and Office Coordinator:

• Languages: Fluent in English and French
• Experience: Previous personal assistant and office manager experience
• Proactive problem-solving mindset
• Exceptional organizational and multitasking abilities.

Why should you apply?

• Be part of a rapidly growing team in a modern, vibrant office.
• Collaborate with a diverse, motivated team passionate about politics and policy.
• Engage in meaningful work while contributing to a positive office culture.

Robert Walters is the trading name of Robert Walters People Solutions NV. All legal requirements can be found here.