Executive Assistant

Have you ever dreamed of working in a prestigious company and taking on new challenges every day? For an international organisation leader on its market and located in the heart of Brussels, we are currently looking for an Executive Assistant. In this role, you will provide an administrative support to 2 Managing Directors acting on a global scope, and to their team.

In this position as an Executive Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments)
• Preparing PowerPoint presentations and ad-hoc materials for meetings, take notes and draft summaries
• Organizing/coordinating meetings abroad and handle all travel arrangements
• Assisting with the organisation of workshops and events
• Answering, screening and transferring incoming phone calls
• Dispatching incoming correspondence by letters and email
• Providing administrative support: preparing, editing and translating documents and presentations, maintaining the filing system up to date, prepare regular reports, archive documents, etc.

The ideal profile of the Executive Assistant:

• You hold a bachelor’s degree in Secretariat or equivalent by experience and have minimum 3 years’ experience in a similar role.
• You have a very good knowledge of English both written and spoken, combined with a good knowledge of French or Dutch.
• You have a very good command of the MS Office package (Outlook, Word, Excel and PowerPoint). A knowledge of SharePoint and/or Salesforce will be considered an asset.
• You like to make decisions, you can demonstrate maturity and autonomy in your work.
• You are service & solution minded.
• You have great communication and organizational skills.
• You can cope with stress, are highly discreet and able to respect confidentiality of meeting discussions.

Our client offers you:

• A permanent contract
• The possibility to be part of a fast-paced international environment where your support is highly appreciated
• The possibility of working in an international environment and being part of a multicultural and dynamic team

If you are ready to provide an outstanding support to ensure efficiency and effectiveness, apply now for this new challenge as an Executive Assistant.

Robert Walters is the trading name of Robert Walters People Solutions NV. All legal requirements can be found here.