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Services

Belgium’s leading employers trust us to deliver fast, efficient hiring solutions that are tailored to their exact requirements. Browse our range of bespoke services and resources

Read more
About Robert Walters Belgium

For us, recruitment is more than just a job. We understand that behind every opportunity is the chance to make a difference to people’s lives

Learn more

Work for us

Our people are the difference. Hear stories from our people to learn more about a career at Robert Walters Belgium

Learn more
Contact Us

Truly global and proudly local, we’ve been serving Belgium for over 30 years with offices in Antwerp, Brussels, Ghent, Groot-Bijgaarden and Zaventem.

Get in touch

Executive Assistant / Office Manager

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Are you an experienced administrative professional looking for a meaningful and high-impact role in a dynamic, European-level organisation? A Brussels-based institution is seeking an Executive Assistant / Office Manager to support their Operations team during a 12-month interim assignment.

You will play a key role in ensuring operational continuity, administrative efficiency, and smooth coordination across internal and external stakeholders.

Your Responsibilities :
As Executive Assistant / Office Manager, you’ll provide hands
-on, proactive support to the Unit Manager and team members. Your day-to-day will be varied, and your contribution will be essential to the team’s success.

  • Organise meetings, manage agendas, and ensure effective follow-up
  • Prepare and format documents, reports, and presentations
  • Maintain internal filing systems and update operational procedures
  • Coordinate logistics for internal and external meetings and committee sessions
  • Support internal communication and website content updates
  • Manage the Unit Manager’s inbox and calendar
  • Assist with invoice tracking and administrative follow-up
  • Help coordinate internal events and contribute to company-wide initiatives
  • Provide backup support to other assistants as needed

Your Profile :
We’re looking for a capable, reliable and service
-minded professional who thrives in a structured, mission-driven environment.
  • Minimum 3 years’ experience in administrative or executive assistant roles
  • Strong organisational and coordination skills
  • Experience with external stakeholder management is an asset
  • Excellent command of English (spoken and written)
  • Proficiency in Microsoft Office tools (Word, Excel, Outlook, PowerPoint)
  • Comfortable working on multiple projects simultaneously
  • Proactive, flexible, and solutions-oriented mindset
  • Team player with strong interpersonal and communication skills

What’s in It for You?

  • A unique opportunity to support the operations of a European-level organisation
  • Full-time interim contract (12 months) with tangible impact
  • A collaborative, international environment driven by purpose
  • Central Brussels location with flexibility in working hours
  • Exposure to high-level governance and operational frameworks
  • A complete salary package with Benefits

Ready to take on a central role in a small, professional team with a broad European mission?
Apply now and help bring structure, clarity, and coordination to a key organisational
function.

Robert Walters is the trading name of Robert Walters People Solutions NV. All legal requirements can be found here.

Contract Type: Temporary

Specialism: Business Support

Focus: Management Support

Industry: Financial Services

Salary: €3,500 - €4,000 per month

Workplace Type: On-site

Experience Level: Entry Level

Language: English - Bilingual

Location: Brussels

Job Reference: 9G3U44-7BE12D28

Date posted: 25 July 2025

Consultant: Julie Happé