HR shared service Administrator M/F

We are looking for a fulltime HR Shared Services Administrator to join our office in Gent. You will be allocated a work portfolio with the territories we are operating, such as Switzerland.

Together with the Senior HR Shared Services Specialist, you will be part of the local Shared Services team responsible for Belgium & Switzerland. You are reporting directly to the Senior HR Shared Services Manager located in Germany. You will also collaborate closely with the local HR Business Partner for Belgium & Switzerland.

As an HR Shared Services Administrator, your main responsibilities include assisting with day-to-day tasks such as issuing employee life paperwork, onboarding, offboarding administration, and manage general administrative HR queries. You will work closely with the rest of the HR team.

Tasks & responsibilities

• Manage the entire employee lifecycle process (permanent & temp employees)
• Maintain accurate and up-to-date employee records
• Prepare HR-related documents such as employment contracts, offer emails, change, and leaver letters.
• Ensure compliance with data protection regulations and local labour law.
• Maintain HRIS and payroll system, proactively identify areas for improvement, and contribute to implementing enhancements.
• Generate reports and analyze HR data as needed for management.
• Take action based on HRIS system notifications.
• Liaise with necessary teams such as Legal and Finance, as well as the local HR Business Partner
• Run payroll for temporary and permanent employees (monthly) in collaboration with external payroll provider
• Client invoicing for temp employees