Management Assistant

For an international non-profit organisation located in the heart of Brussels, we are currently looking for a Management Assistant. In this role, you will provide administrative support to several working groups acting on an international scope.

In this position as a Management Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments)
• Preparing meetings dossiers
• Organizing business travels from A to Z (hotels, transport, restaurants, etc.)
• Assisting with the organisation of workshops and events
• Maintaining the filing system and the database up to date
• Managing incoming and outgoing mail as well as answering, filtering and forwarding calls
• Providing administrative support: prepare, edit and translate documents and presentations, prepare regular reports, archive documents, etc.

The ideal profile of the Management Assistant:

• You hold a bachelor’s degree in Secretariat or equivalent by experience.
• You have at least 3 years’ experience as Secretary/Management Assistant/Executive Assistant (preferably in a non-profit and membership context).
• You have a very knowledge of English both written and spoken.
• You have a very good command of the MS Office package. Knowledge of Outlook is required. A knowledge of SharePoint and/or Salesforce will be considered an asset.
• You like to make decisions, you can demonstrate maturity and autonomy in your work, and you are service & solution minded.
• You have great organizational skills and time management is one of your strengths.
• You are looking for a dynamic and challenging work environment in an international context.

Our client offers you:

• A long-term temporary contract, in view of a permanent one
• The possibility to be part of a fast-paced international environment where your support is highly appreciated
• An attractive salary package including fringe benefits (meal vouchers, reimbursement of transport costs, etc.)

If you are ready to provide an outstanding support to ensure efficiency and effectiveness, apply now for this new challenge as a Management Assistant.

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