Administrative Coordinator

Our client is an innovative company active in the medical technology sector, providing healthcare professionals with cutting-edge diagnostic solutions. To strengthen a dynamic and multicultural team, they are looking for an Administrative Coordinator to support the management of medical equipment installations.

This is a 6-month temporary assignment (replacement of a long-term absence), with real opportunities to remain within the company afterwards as the team continues to grow.

Your responsibilities

As part of the Installation Team, you will ensure the smooth administrative follow-up of medical equipment installations across Belgium.

Your responsibilities will include:

• Managing the administrative follow-up of customer contracts related to instrument installations.
• Coordinating contract signatures and ensuring all required documentation is completed.
• Monitoring installation schedules and ensuring accurate follow-up with internal teams.
• Preparing contract renewals for customers leasing medical instruments.
• Maintaining accurate customer and contract data in SAP and Salesforce.
• Coordinating with Supply Chain, Application Specialists and Sales teams to ensure smooth installations.
• Identifying the right internal contacts and proactively following up to keep projects moving.
• Acting as a central administrative point of contact between various departments.
• Ensuring excellent data quality and administrative accuracy at every stage.

Your profile

• Bachelor's degree or equivalent experience in Administration, Office Management or a related field.
• A junior profile with a first administrative experience is welcome.
• Dutch is your native language, with a good command of English. French is a strong asset.
• Experience with SAP is a plus.
• Comfortable working with Microsoft Office and CRM/ERP systems.
• Highly organised, detail-oriented and rigorous.
• Proactive, curious and eager to learn.
• Strong communication skills and able to collaborate with different internal departments.
• Able to prioritise, ask the right questions and find the appropriate solutions.

What our client offers

• 6-month temporary contract within a fast-growing international company.
• A real opportunity to join the company on a longer-term basis as the team expands.
• Salary between €3,000 and €4,000 gross/month, depending on experience.
• Comprehensive benefits package including:
• DKV hospitalisation and dental insurance
• Meal vouchers
• €80 net allowance
• Eco vouchers (€250/year)
• Laptop and mobile phone
• Bike allowance and public transport contribution
• Up to 3 days of homeworking per week.
• Free parking on site.
• A young, dynamic and multicultural environment where collaboration is key.
• Regular team activities, including Thursday afterworks and team events.

Are you organised, eager to learn and looking to build your career in an international medical company where your work truly supports healthcare professionals? We'd love to hear from you!

Robert Walters is the trading name of Robert Walters People Solutions NV. All legal requirements can be found here.