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Services

Belgium’s leading employers trust us to deliver fast, efficient hiring solutions that are tailored to their exact requirements. Browse our range of bespoke services and resources

Read more
About Robert Walters Belgium

For us, recruitment is more than just a job. We understand that behind every opportunity is the chance to make a difference to people’s lives

Learn more

Work for us

Our people are the difference. Hear stories from our people to learn more about a career at Robert Walters Belgium

Learn more
Contact Us

Truly global and proudly local, we’ve been serving Belgium for over 30 years with offices in Antwerp, Brussels, Ghent, Groot-Bijgaarden and Zaventem.

Get in touch

Management Assistant

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Our client is an established and fast-growing architecture firm with a strong presence in Belgium and an expanding international footprint. They offer a dynamic work environment where each day brings something new. The Brussels office is looking for a proactive and versatile Executive Assistant / Administrative Officer to support day-to-day operations and ensure the smooth running of the team.

What you’ll do as an Executive Assistant / Administrative Officer:

In this multifaceted role, you’ll act as a key support for both partners and project architects, while also taking ownership of the administrative coordination of the office.

Your responsibilities will include:

  • Managing administrative tasks such as document handling, call management, scanning, filing, and processing incoming/outgoing mail
  • Coordinating logistics: ordering supplies, overseeing deliveries, scheduling meetings, welcoming guests, and managing agendas
  • Assisting with the preparation and administrative follow-up of public tenders and insurance documentation
  • Supporting internal communication and event organisation (team events, office celebrations)
  • Assisting with HR procedures and onboarding new employees
  • Providing general administrative support to the architecture team and acting as a liaison between departments

What you bring as an Executive Assistant / Administrative Officer:

We’re looking for a candidate who is highly organised, solution-oriented, and thrives in a dynamic, fast-paced environment. Someone who is confident, service-minded, and able to handle a wide range of responsibilities with autonomy.

Your qualifications:

  • Minimum 7 years of experience in a similar administrative or executive support role
  • Previous experience in an architectural, technical, or project-based environment is a plus
  • Strong communication skills in French and Dutch, and a good understanding of English
  • Solid skills in MS Office (Word, Excel, PowerPoint, Outlook)
  • Able to prioritise, multitask, and maintain structure under pressure
  • Diplomatic, discreet, and team-oriented with a proactive mindset

What they offer for the Executive Assistant / Administrative Officer role:

  • An engaging role in a growing international company with a human touch
  • A supportive and creative team atmosphere
  • Easily accessible offices in Brussels
  • A full-time contract
  • Collective holidays during the construction period (July) and end-of-year closure
  • Opportunities for growth and involvement across multiple areas: office management, HR, events, operations, and more

What’s next

Does this sound like your next step? Apply now and become part of a collaborative, fast-moving team where your versatility and initiative will truly make a difference.

Robert Walters is the trading name of Robert Walters People Solutions NV. All legal requirements can be found here.

Contract Type: Permanent

Specialism: Business Support

Focus: Management Support

Industry: Admin and Secretarial

Salary: €3,500 - €4,000 per month

Workplace Type: On-site

Experience Level: Associate

Language: French - Bilingual

Second Language: Dutch - Bilingual

Third Language: English - Professional working

Location: Brussels

Job Reference: CBA237-CA5A1DE9

Date posted: 16 June 2025

Consultant: Julie Happé