Management Assistant

For an international organisation located in the heart of Brussels, we are currently looking for a Team Assistant. In this role, you will provide administrative support to several working groups operating on an international level.

In this position as a Team Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments)

• Preparing meeting dossiers

• Organizing business travel from A to Z (hotels, transport, restaurants, etc.)

• Assisting with the organization of workshops and events

• Maintaining the filing system and keeping the database up to date

• Managing incoming and outgoing mail, and answering, filtering, and forwarding calls

• Providing administrative support: preparing, editing, and translating documents and presentations, preparing regular reports, participating in communication tasks, archiving documents, etc.

The ideal profile of the Team Assistant:

• You hold a Bachelor's degree in Secretariat or equivalent through experience

• You have at least 3 years of experience as a Secretary, Management Assistant, or Executive Assistant (ideally in a non-profit or membership-based context)

• You have an excellent command of English, both written and spoken, combined with a good knowledge of another European language

• You are proficient in the MS Office suite; knowledge of Outlook is required

• You are confident in making decisions, demonstrate maturity and autonomy, and are service- and solution-oriented

• You have excellent organizational skills and strong time management abilities

• You are looking for a dynamic and challenging work environment within an international context

Our client offers:

• A permanent contract

• The opportunity to be part of a fast-paced international environment where your support is truly valued

• An attractive salary package including various fringe benefits (meal vouchers, eco cheques, net allowances, transport reimbursement, remote working options, extra days off, etc.)

If you are ready to provide outstanding support and ensure operational efficiency, apply now for this exciting opportunity as a Team Assistant.

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