Executive Assistant/ Office Manager

For an international organisation located in the heart of Brussels, we are currently looking for an Executive Assistant/Office Manager. In this role, you will provide an administrative support to an Executive Director active on a global scope.

In this position as an Executive Assistant/Office Manager, you will be responsible for the following tasks:

• Managing the calendar and organizing meetings (virtual meetings, conference calls, appointments)
• Preparing PowerPoint presentations and ad-hoc materials for meetings, take notes and draft summaries
• Organizing/coordinating meetings abroad and handle all travel arrangements from A to Z
• Dispatching incoming correspondence by letters and email
• Providing administrative support: preparing, editing, and translating documents and presentations, maintaining the filing system up to date, prepare regular reports, archive documents, etc.
• Act as the main point of contact for suppliers: initiate and maintain contact, monitor performance, and manage communications.
• Negotiate terms and follow up on contracts and service-level agreements with suppliers and external partners.
• Proactively research and source new service providers (e.g. for office maintenance, IT, event logistics, etc.), ensuring the best quality/price ratio and reliability.
• Welcome and assist visitors and clients in a professional and friendly manner, ensuring a positive first impression of the organisation.

The ideal profile of the Executive Assistant/Office Manager:

• You hold a bachelor’s degree in Secretariat or equivalent by experience and have minimum 4 years’ experience in a similar role.
• You have a very good knowledge of Dutch and French.
• You have a very good command of the MS Office package (Outlook, Word, Excel, and PowerPoint).
• You can demonstrate maturity and autonomy in your work, while enjoying working in a team.
• You are service & solution minded.
• You have great communication and organizational skills.
• You can cope with stress, are highly discreet and able to respect confidentiality of meeting discussions.

Our client offers you:

• A competitive salary package including a range of benefits (lunch vouchers, netto allowances, homeworking possibilities, insurances, etc.)
• A temporary contract in view of a permanent one, or a permanent contract immediately
• The possibility to be part of a fast-paced, dynamic, challenging, and international environment where your support is highly appreciated

If you are ready to provide an outstanding support to ensure efficiency and effectiveness, apply now for this new challenge as an Executive Assistant/Office Manager

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