Interim Purchase-to-Pay Administrator

We are seeking a detail-oriented Contract & Payment Administrator to provide temporary operational support. This role is primarily focused on finance operations and procure-to-pay (P2P) activities, rather than traditional administration. You will play a critical role in ensuring the continuity and accuracy of financial, contractual, procurement, and vendor administration activities that support operations.

Key Responsibilities

As a P2P Administrator, your responsibilities will include:

Contract Administration

• Managing supplier contracts, including maintaining accurate documentation.
• Aligning contractual commitments with purchase orders and invoices.
• Coordinating with internal stakeholders to resolve discrepancies.

Procure-to-Pay & Invoice Management

• Creating and managing purchase requisitions and purchase orders in SAP.
• Verifying invoices against contracts and resolving discrepancies.
• Liaising with Accounts Payable, Procurement, Finance, and suppliers to ensure timely payments.

Vendor Management

• Supporting vendor onboarding and master data activities.
• Acting as a point of contact for suppliers regarding PO, invoice, and payment-related queries.

Financial Operations & Monitoring

• Maintaining financial trackers for visibility on costs, commitments, and outstanding invoices.
• Reconciling financial information between contracts, POs, invoices, and internal records.

Cross-Charge Administration

• Preparing and administering cross-charges between entities.
• Ensuring correct cost allocation through coordination with Finance teams.

Month-End Activities

• Supporting monthly financial closing activities by reviewing open POs, outstanding invoices, and accruals.

Process & Operational Support

• Maintaining clear records of financial transactions while contributing to process improvements.
• Supporting ongoing strategic initiatives such as Veeva Payment Module implementation and SAP integration activities.

Candidate Profile

Education:

• Bachelor’s degree in Finance, Accounting, Business Administration, Economics, or a related field.

Experience:

• 3+ years of relevant experience in areas such as:
• Finance operations or accounting
• Procure-to-pay processes or accounts payable
• Procurement operations or vendor management
• Shared services environments
• Experience in international or matrix organizations is an asset.
• Previous experience in pharmaceutical, medical device, healthcare, or clinical research industries is beneficial but not essential.

Technical Skills:

• Strong hands-on experience with SAP is required.
• Proficiency in Microsoft Excel for financial data analysis and reconciliations is essential.
• Familiarity with financial/P2P reporting tools is advantageous; experience with Veeva or clinical payment systems is a plus.

The ideal candidate will demonstrate:

• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to work independently while managing multiple priorities effectively.
• Proactive follow-up skills for issue resolution across teams.
• Clear communication skills for both internal stakeholders and external suppliers.

Language Requirements:

• Professional proficiency in English is required; additional European languages are an asset.

Duration: 6 to 12 months initially, with the possibility of extension – start ASAP

Robert Walters Belgium is acting as an Employment Business in relation to this vacancy.