Executive Assistant to C-Level

A leading private equity investment firm based in Brussels is looking for an experienced Executive Assistant to support C-Level executives. This is a high-trust, highly confidential and pivotal role, combining executive support, personal assistance, and coordination across business and private matters. The ideal candidate thrives in a fast-paced, demanding, and international environment.

Your Role as Executive Assistant

You will act as the right hand of senior leadership, ensuring seamless daily operations and flawless coordination across all activities:

Executive & Agenda Management

• Organizing complex internal and external meetings across multiple entities
• Coordinating with various teams within the group
• Managing priorities, requests, and follow-ups
• Tracking actions and ensuring deadlines are met

Travel & Logistics

• Full travel management: flights, trains, hotels, itineraries
• Coordination of logistics for meetings and events
• Organizing office logistics, equipment, and visitor welcome
• Collaboration with office management (lunches, facilities, IT support)

Communication & Coordination

• Handling calls, emails, and correspondence in French and English
• Acting as interface with internal and external stakeholders
• Managing ad hoc communications and urgent requests

Corporate & Investment Support

• Preparing and organizing investment-related files and meetings
• Supporting mandates within investment structures
• Coordinating dinners, invitations, and catering arrangements
• Managing mail flow (incoming and outgoing)
• Archiving and document management

Expense & Financial Administration

• Tracking and processing expenses (credit cards, transport, invoices)
• Monitoring statements (SNCB, G7, etc.)
• Invoice verification and payment coordination

Personal & Family Office Support (C-Level)

• Managing personal expenses for CEO, family, and staff
• Liaising with banks and advisors
• Handling insurance, property, medical, and private administrative matters
• Preparing personal and investment-related files for meetings
• Organizing gifts, greetings, and personal/professional gestures
• Managing a variety of confidential ad hoc requests

Your Profile as Executive Assistant

• Proven experience as Executive Assistant to senior/C-Level executives
• Strong background in private equity, financial services, or corporate environments is a plus
• Excellent organizational and multitasking skills
• High level of discretion, confidentiality, and reliability
• Strong communication skills in French and English (written & spoken)
• Ability to work under pressure in a fast-paced environment
• Strong sense of ownership and proactive mindset
• Comfortable managing both professional and personal executive support

What’s in It for You?

• A high-level executive role in a prestigious private equity environment
• Strong exposure to strategic investment activities
• A trusted position with high autonomy and responsibility
• A dynamic and international working environment
• Long-term career opportunity within a stable organization
• A very attractive package

This role is ideal for a highly trusted Executive Assistant who enjoys working at the center of decision-making and managing a wide variety of complex responsibilities.

Robert Walters is the trading name of Robert Walters People Solutions NV. All legal requirements can be found here.